More time for the work you do best
Your personal secretary. By email.
She arranges meetings, chases replies and keeps track of what is due. So you keep a clear head for the work that is really yours.
- Nothing to install
- No access to your mailbox
After launch, try it free for 14 days, with your secretary’s own name and address.
No credit card · Stored in Frankfurt
Your secretary
Your personal secretary
name@
This is what it looks like when scheduling is complete.
The meeting is set.
Invitation sent
Dear Ms Schulz, dear Mr Brandt, I would like to discuss our project with you both in a short video call of about 45 minutes. Your secretary, please find a time for this in the coming week.
Your secretary is an AI. She writes for you, never as you, and does only what you ask.
One meeting, two companies.
One email to your secretary.
After that, coordinating it is no longer up to you.
The invisible work
How many emails does one meeting cost you?
- Tuesday does not work.
- How about Wednesday?
- Only after 15:00.
- Thursday afternoon works for me.
You have better things to do
The back-and-forth costs you your best hours.
- A workshop with two companies: email after email until the date is set, and you write every one.
- A reply that does not come: you have to remember when to chase it.
- A week away, 40 emails in one thread: an hour of reading before you know what was decided.
- A trip in three weeks: every request has to be checked against it.
- Monday morning: before the real work starts, you piece together what is due today.
Before and after
Without a secretary
12 emails and 4 days for one meeting with two companies – and one of you ends up playing secretary.
With your secretary
You write one sentence and cc your secretary. She arranges the rest; you hear from her when the meeting is set or a decision is yours.
How you work with her
One sentence. Then she takes over.
No new tool to learn. No portal for your clients. You write to her just as you would brief any secretary.
Template for your first request
Dear Ms Schulz, dear Mr Brandt, I would like to discuss our project with you both in a short video call of about 45 minutes. [name of your secretary], please find a time for this in the coming week. Kind regards
- Copy your secretary in on an ordinary email, or forward something to her.
- Say in one sentence what you need.
- She takes care of it and reports back once it is done. Your morning briefing shows where things stand.
For meetings, connect your calendar. Follow-ups and summaries work without one.
You can see where each request stands in your account at any time.
The morning briefing contains only what your secretary has done for you or is working on. She does not see other appointments in your calendar.
Which meeting should Anna arrange for you?
In this example you are Peter Hoffmann, and your secretary is called Anna Weber.
For the other side
And if you receive one of her emails?
Reply in your own words, as you would to any email. Or connect your calendar once, free of charge: from then on, every MySecretary.cloud secretary checks your free times and usually no longer asks you.
- Only free or busy. No titles, no participants, no content.
- You are told. When your times are checked for a meeting, you receive a short message; your checks are listed in your account.
- Checked does not mean accepted. You accept or decline the invitation as usual.
- Free, no plan needed. The calendar account sends nothing and has no secretary of its own.
How it compares
| Your secretary | Doing it yourself | Human help | Phone service | Booking link or poll | Inbox tool | |
|---|---|---|---|---|---|---|
| Writes to the others and chases replies | Yes | No | Yes | No | Partly | No |
| Without access to your mailbox | Yes | Yes | Partly | Yes | Yes | No |
| Follow-ups, summaries, morning briefing | Yes | No | Yes | No | No | Partly |
Discretion
Your clients read what she writes. That is why she never writes free text, only reviewed wording.
She asks rather than guesses, gives every time with its time zone, and stays courteous whatever comes back.
- Reviewed wording, never free text.To your clients she writes only in fixed, reviewed wording. Only the summary is in her own words, and it goes to you alone.
- For the first three meetings she arranges, you are copied in.For the first three meetings she arranges you receive a copy of every email in which she suggests times. That way you see straight away how she writes. The emails still go out at once; nobody waits.
- New addresses only with your “ok”.If someone names a stand-in, she asks you before writing to that person.
- For you, never as you.She writes from her own address and signs with her own name.
- No access to your mailbox.She sees only emails that name her in To or CC, or that you forward to her. In your calendar she sees only free or busy.
- Stored in Frankfurt.We store your data in Frankfurt. Which service providers process data, and where, including outside the EU, is set out in the privacy policy.
She stays courteous and to the point. What is not part of her work she declines politely, and if someone crosses a line, you will know.
Your time has a price
What is scheduling costing you today?
Adjust the three values to match your working day.
Today this costs you about 8.7 hours and €1,040 a month.
Assumption: 3 minutes per scheduling email.
This covers meetings only; follow-ups and summaries come on top.
Clear pricing
One secretary. Two plans.
Twelve months for the price of ten
Trial
14 days free
- No credit card
- Your secretary with her own name and address
- Meetings, follow-ups, summaries, holidays and trips, morning briefing
- 10 meetings, 5 follow-ups and 3 summaries during the trial
- 2 calendars
- Ends by itself, nothing to cancel
Solo
Recommended€15 a month
plus VAT
- Your secretary with her own name and address
- Up to 100 meetings a month (fair use)
- Follow-ups, holidays and trips, morning briefing
- 20 follow-ups and 10 summaries a month
- 2 calendars
- Requests from one of your addresses
- Closed requests and their emails kept for 30 days
Pro
€29 a month
plus VAT
- Everything in Solo
- Up to 250 meetings a month (fair use)
- 50 follow-ups and 25 summaries a month
- 5 calendars
- Requests from up to 5 of your addresses
- Closed requests and their emails kept for 90 days
All prices plus VAT. For private customers in Germany: Solo €17.85 and Pro €34.51 a month, each including 19% VAT. Businesses with a valid VAT number from an EU country other than Malta pay no VAT (reverse charge).
Team · A secretary for several people is coming later.
Notify me
Good to know
Before you delegate.
What does my secretary do?
She arranges meetings with everyone involved, across companies too, and handles rescheduling and cancellations. She brings emails back to you on the day you choose, summarises long threads, blocks holidays and trips, and on your meeting days, when there is something to report, sends you the morning briefing.
Is she an AI?
Yes. Every email says that she is an AI secretary, in every plan, and this cannot be switched off. Anyone writing to her always knows who they are writing to.
Can I choose a male secretary?
Yes. Choose “Mr” and enter a name. From then on, your secretary is referred to as “he” throughout, including in the notice under every email.
How can I be sure she writes to my clients properly?
She writes to your clients only in fixed, reviewed wording, never as free text. For the first three meetings she arranges, you receive a copy of every email in which she suggests times. She writes to someone you did not name yourself only after your “ok”. And if she is unsure what someone means, she asks you.
Which calendars are supported?
Microsoft 365, personal Microsoft accounts such as Outlook.com, and Google Calendar. She reads only whether you are free or busy. She sends agreed meetings to you and everyone involved as an invitation; she does not add anything to your calendar herself.
I have several calendars, one of them at a client.
Connect each of them, including an account at a client, if their IT allows it. Your secretary overlays them all and sees only free or busy in each. Every new connection to a Google or Microsoft account is reported to you by email, with a link to disconnect it. Solo includes 2 calendars, Pro 5.
Does our company IT need to set anything up?
Usually not. Nothing is installed, and your secretary needs no access to your mailbox. Some companies allow calendar connections only after their IT has approved them – then that one approval is enough.
Does she read my mailbox?
No. She sees only emails that name her in To or CC, or that you forward to her.
Do follow-ups work in threads she is not copied in on?
Yes, if you forward her the email and give a fixed date: she brings it back on the day you named. A follow-up “if nobody replies” works only in threads she is copied in on; otherwise she does not see the replies.
We are two or three people.
Then each person gets their own account and their own secretary. A secretary for several people comes with the Team plan; below the prices, you can ask to be notified.
I am employed. Is this for me?
Not yet. MySecretary.cloud is made for the self-employed, one account per person. The Team plan will follow for teams and companies; below the prices, you can ask to be notified.
Does she take calls?
No. Your secretary works by email; she does not take calls and does not phone anyone.
How do I cancel?
A subscription runs for one month or one year and renews for the same period each time. You can cancel at any time with effect at the end of the paid period, in your account under “Plan and billing” or via “Cancel contracts here” at the bottom of every page. When your subscription ends, your account is paused: your secretary takes on no more requests; on that day, scheduling under way, follow-ups and blocked time not yet in your calendar end. Meetings with a fixed time stay in the calendars. Your secretary’s name and address then remain yours for 90 days; until then you can come back under this name and address. After that the address becomes free, and your account remains as a free calendar account until you delete it, which you can do at any time. Even after that you can choose a plan again in your account; you then choose your secretary’s name and address again.
What happens to my data?
The application and the database run in the EU. Your secretary only sees emails that name her in To or CC or that you forward to her, and only free or busy in your calendar. Payment data is processed by Stripe. The privacy policy names every service provider we use and where it processes data.
I received one of her emails. What do I do with it?
Reply in your own words, for example “Thursday afternoon works”. You need no account. Connect your calendar once, free of charge, and you will usually not be asked again.
Who is behind this?
Behind MySecretary.cloud are people who want more time for themselves and their clients. The company operating the service is named in the imprint.
Built by people who want more time for themselves and their clients.
What should your secretary be called?
Meetings, follow-ups, summaries, holidays and trips, and the morning briefing on your meeting days.
Reserve your name